Fast expanding market requires from companies and its associates to look step forward which is why many organizations consider its business dilatation on dozens of different countries or even continents. Regardless whether you are your company’s representative or independent business person, travelling abroad can easily become regular part of your job, and the aim is usually to present the business and the country where it is originated in the best way. Since going on business trip without concrete preparation can leave negative impression on your potential foreign collaborators and result in other accompanying unpleasantness for you and your company, the organization, planning and determination are key things to be pursued prior departure.
Research customs and culture
Nothing can be so impolite in the business world than coming to the country whose everyday customs or cultures are completely unknown for you. Considering the large amount of money and expectations invested in particular business trip, exploration of its final destination’s history and amenities is the least thing you can do to make your visit purposeful and effective. While in some cultures delay in business meeting or relaxed manner signifies deepest disrespect, in other countries it’s not so strict rule and short elective talk before and during the meeting is even desirable. Depending on what is the destination you’re going to, it’s very important to collect information related to greeting methods, discussion styles or body posture during the conversation.
Prepare essential documentation
The key thing you should pay attention when travelling abroad for business purposes is the list of all relevant up to date documents which are necessary for crossing international borders and retention in foreign country. The fact is that you can’t pass your country border and arrive in planned destination without having a valid passport, so check on time whether it is expired since its processing can take up to 3 weeks. Some countries require you to obtain a visa in order to visit them, so inform yourself regarding particular country visa requirements since you may need your company’s assistance and few weeks of time for entire process to be completed.
Plan your resources
In most cases when you are sent to a business trip by your company, travelling and residing costs will be covered ahead from your company’s funds, what doesn’t mean that you won’t be required to find affordable flights or accommodation. If you run your own business which demands travelling abroad, then entire financial costs should be planned by you. Selecting low-cost flights, looking out for restaurant and hotel discounts or using cheaper ways of transport where appropriate can significantly help you keep your trip within the budget.
Determine the purpose of the journey
The recognition of the final aim you need to achieve on your business trip facilitates the rest of its preparations since all the other things are adjusted according to it. When the purpose of the business trip is expansion of existing company capacities than it will be expected from you to run numerous meetings where you will explain future plans to your existing business partners. In case you travel to foreign country to promote and launch your company’s products or services in order to establish its new market then you may need to pursue detailed presentations and promotion activities. If this is the case, then you should bring promotional products, such as custom branded giveaways in order to advertise your business to the potential associates.
Improve your language skills
It’s clear that communication is the key of successful business negotiations, and since you’ll make a plenty of contacts during your journey, you must be advanced in at least one additional language apart from English. As a native English speaker you may think that there’s nothing else you should do here, but remember that it’s always more appropriate to speak one of the languages from the country you are going to. Besides, it may happen that the persons you are going to communicate with don’t speak English, so learning their language can be necessary. Hence, you should give yourself time to learn the native language by attending classes or using computer language learning softwares.
Modern business world don’t leave much space for mistakes and failures, which is the reason why every business action needs to be well organized and planned ahead. Business trip falls into those actions, meaning that without careful prearrangement it can turn into another unsuccessful and money wasting project.